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ENQUIRY RECORD FORM

[Pin/Stick

Business Card

Here]

Date

Reference No.

Name

Title

Organization

Address

Line of business

 

Producer

 

Importer

 

Agent

 

Distributor

 

Wholesaler

 

Retailer

 

Service

 

Other…

Telephone

Fax

Email

Website

Summary of needs

Sale or order made

Price

Delivery

Payment

Recorded by

 


 

COMMERCIAL INVOICE

International Transactions
P.O. Box 38970 Nairobi 00623
Tel: 254 20 234567, Fax: 254 20 234568
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

Buyer

Invoice No

Invoice Date

Seller’s Reference

Buyer’s Reference

Country of Origin of Goods

Letter of Credit No. and Date

Country of Destination

Incoterms

Vessel / Aircraft No.

Payment Terms

Port of Loading

Marks and Numbers

Port of Discharge

Shipment date or about

Item

Description

Quantity

Price

Amount

SPECIMEN

Total

Name of Signatory

Place and date of issue

Signature and / or stamp

 


 

PACKING LIST

Consignee:

 

SPECIMEN

 

Shipping Mark:

 

 

 

 

Order No.

 

Case No.

Contents

Qty

Gross Weight

Dimensions (cm)

         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         
         



 

BILL OF LADING

Shipping Line Ltd

Shipper/Exporter (Complete Name and Address)

ORIGINAL

Bill of Lading No.

Consignee (if “to Order” indicate so)

Shipper’s Ref.

Notify Party (Complete Name and Address)

Booking No.

Pre-carrying Vessel

Place of Receipt

Ocean Vessel

Port of Loading

Port of Discharge

Place of Delivery

Marks and Nos; Container Nos.

Number and kind of packages; Description of Goods

Gross weight (kg)

Measurement (cbm)

Container No.

Seal No.

Particulars above furnished by the Shipper

Total No. of Containers / Packages received by the Carrier

Received by the Carrier from the Shipper in apparent good order and condition (unless otherwise noted herein) the total number or quantity of containers or other packages or units indicated in the box opposite entitled “Total No. of Containers/Packages received by the Carrier” for Carriage subject to all the terms and conditions hereof from the Place of Receipt or the Port of Loading to the Port of Discharge or the Place of Delivery, whichever is applicable.

Before the Carrier arranges delivery of the Goods one original of this Bill of Lading, duly endorsed, must be surrendered by the Merchant to the Carrier at the Port of Discharge or at some other location acceptable to the Carrier. In accepting this Bill of Lading the Merchant expressly accepts and agrees to all its terms and conditions whether printed, stamped or written or otherwise incorporated, notwithstanding the non-signing of this Bill of Lading by the Merchant.

Movement

Freight and Charges

SPECIMEN

Payment of Freight

Number of Original B(s)/L

Place and Date of Issue

For the Shipper

IN WITNESS of the contract herein contained the number of originals stated above has been issued, one of which being accomplished the other(s) to be void.

…………………………………………………………………………….......

 


 

CERTIFICATE OF ORIGIN

Movement Certificate

1. Exporter (Name, full address, country)

SPECIMEN

EUR. 1

No B 0196923

See note overleaf before completing the form

    2. Certificate used in preferential trade between

   ……………………………………………………………………………………

    and

   ……………………………………………………………………………………

    (insert appropriate countries, groups of countries or territories)

3. Consignee (Name, full address, country) (Optional)

4. Country, group of countries or territory in which the products are considered as originating

5. Country, group of countries or territory of destination

6. Transport details (Optional)

7. Remarks

 

 

   8. Item number; marks and numbers [Number and kind of packages]; description of goods

    9. Gross weight (kg) or other measure (litres, cu.m, etc.)

   10. Invoices (Optional)

11. Customs Endorsement

Declaration certified.

Export document (2)

Form ……………. No. …………………

Customs office: ………………………

Issuing country or territory:

……………………………………………………

……………………………………………………

Date ………………………………………….

……………………………………………………

(Signature)

Stamp

12. Declaration by the Exporter

I the undersigned, declare that the goods described above meet the conditions required for the issue of this certificate.

Place and date: ……………………….

…………………………………………………….

(Signature)

 


 

LETTER OF CREDIT (LC)

Date:

………………………………

Purpose:

Issue of a Documentary Credit

Sender:

………………………………

Receiver:

………………………………

Sequence of Total

1/1

Form of Documentary Credit

Irrevocable

SPECIMEN

Documentary Credit No.

………………………………

Date of Issue

………………………………

Date and
Place of Expiry

………………………………

Applicant

………………………………

Beneficiary

………………………………

Currency Code Amount

………………………………

Available with

Any Bank in (Place of Expiry) by Negotiation

Drafts at

60 Days from Bill of Lading Date

Drawee

 

Partial Shipments

Permissible

Transhipment

Permissible

On Board

Any Port in (Place of Expiry)

For Transportation to

Mombasa, Kenya

Latest Date of Shipment

……………………………………

Description Of Goods

Trade Terms: CFR, Mombasa

Documents Required

  1. Signed Commercial Invoices in Three Copies for the Amount of the Draft Showing the CFR Value of the Goods and Certifying that Order No. ………. Has Been Complied With.
  2. 3/3 of Clean (On Board) Bills of Lading Marked Freight Paid to Order of Consignors and Endorsed in Blank.    
  3. Packing Lists in Three Copies.
  4. A Copy of the Performance Bond Stamped and Certified as Authentic by ……., Whose Expiry Date should not be Less Than 30 Days from the LC Expiry Date.
  5. Certificate of Conformity Issued by KEBS

Additional Conditions:

  1. LC Number ………………… and Import Declaration Form Number ……………… Must Be Quoted on All Documents.
  2. Negotiating Bank Must Swift Advise …………………… As soon as Documents are Negotiated Giving Details of Drawing Amount and Charges If Any.
  3. At the Time of Negotiation All Documents to be Sent to ……………………….
  4. Insurance Already Attended to by Applicant.
  5. Reimbursement Claims Under this LC are Subject to U.R.R. 1995 I.C.C. Publication No. 525.
  6. A Discrepancy Fee of USD 50 or Equivalent will be Deducted from Proceeds of Discrepant Documents Presented Under this Documentary Credit. Deductions will be made even where the Terms of the Credit Indicate that Some Or All The Charges Are For The Account Of The Applicant.

Period Of Presentation

Within 21 Days from Bill of Lading Date

Reimbursing Bank

……………………………

Charges

All Bank Charges Outside Kenya are for Account of the Beneficiary

Confirmation Instructions

Confirm

Instructions to Pay/Acc/Neg Bk

Provided Documents Negotiated are in Order and Strictly Comply with the Terms and Conditions of this LC You are Authorised to Claim Reimbursement From ……………… Upon Maturity.

Sender to Receiver Information

This Credit is Issued Subject to Uniform Customs and Practice (UCP) for Documentary Credits (2002 Edition) by ICC Publication No. 500 Except as in so far as is Expressly Stated Herein.

 

 

 

 

About BrandKE

The Kenya Export Promotion and Branding Agency (BRANDKE) is a new State Corporation established under the State Corporations Act Cap 446 through Legal Notice No.110 of August 9th, 2019
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Head Office

1st and 16th Floor Anniversary Towers, University Way

P.O. Box 40247 00100 GPO

Nairobi, Kenya.

Tel. +254 20 222 85 34-8; 

Cell: +254 722 205 875, +254 734 228 534

Fax:+ 254 20 222 85 39 or 221 80 13

Email: chiefexe@brand.ke

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